Unofficial mirror of portland.gov/ppd. Always verify with the official source. View original ↗

Applicant ProjectDox quick start guide

← root

Breadcrumb: Applicant ProjectDox quick start guide

Source: Applicant ProjectDox quick start guide ↗ Last modified: Fri, 17 Apr 2026 20:01:54 GMT

1. Complete your permit application.

Work with your Process Manager or submit your completed permit application online through DevHub ↗.

2. Prepare files for submittal.

Plans must meet specific conventions.

  • Plans are not to exceed 36 X 48 E/O
  • Each drawing must on a single sheet. Multiple page drawings are not accepted.
  • Follow detailed file naming guidelines noted below.
  • Add required third-party verified digital signature or seal to the project submission as needed.
  • Do not password protect, encrypt or secure files.

ProjectDox File Standards ↗

3. Receive an email invitation from ProjectDox@portlandoregon.gov.

4. Upload project plans and documents to ProjectDox.

Quick Start to File Naming Standards:

  • File names should reflect the file’s content.
  • Limit the file name to 50 characters or fewer. Use abbreviations when necessary.
  • Follow these rules when using special characters.
    • Do use “.” (period), “&” (ampersand), and “ – “ (dashes).
    • Do NOT include any special characters including “_” (underscores), %, #, “,” (commas), etc.
    • Example: 005 A101 THIRD FLOOR PLAN

File Naming Standards Guide ↗

5. Complete the Upload Task in ProjectDox.

  • Select the Tasks tab.
  • Select the Applicant Upload Task associated with your project.
  • Select the box confirming you have completed this task and are ready to submit.
  • Select Upload Complete – Notify the City of Portland.

6. View Project Status and Comments.

View project status and review comments at any time by opening a project and selecting the Status tab and Reviews tab in ProjectDox.

7. Prepare and upload corrected files.

  • Select the Tasks tab; select the Applicant resubmit Task associated with your Project.
  • Proceed with uploading the corrected files. Please be sure to submit responses to all comments.
  • Use the exact same file name on revised files as the original file name. When you are successful, you see a “V” followed by a number next to the newly uploaded file name.

Module 5: Resubmit (YouTube) ↗

8. Complete the Applicant Resubmit Task.

Once all corrected files are reuploaded, you are ready to resubmit to the City.

  • Scroll down on the Applicant Resubmit Task eForm.
  • Check off the boxes confirming you have completed this task and are ready to submit.
  • Select "Complete to notify the City of your completion".

9. Download reports about different aspects of your project.

Generate reports from the Reports tab in a project.

  • The Plan Review - Workflow Routing Slip report shows the sequential progress of tasks through the review process.
  • The Plan Review - All Unresolved Comments report lists all unresolved review comments for a review cycle.
  • The Plan Review - Department Review Status report shows the status of all reviews in a project.
  • The Current Project - All Uploaded Files with Sheet Sizes report lists all uploaded files in a project along with their sheet sizes.

10. Review cycles continue until project is approved.

Once the Applicant Resubmit Task is complete, City staff review the corrections. 

  • The review cycle continues until all the requirements are met.
  • ProjectDox@portlandoregon.gov sends an email when the project is approved, and issuance fees are due.